To order business checks is an essential step for any company that regularly issues payments to vendors, employees, landlords, or service providers. While digital payments are increasingly common, business checks remain a reliable and professional payment method. Ordering the right checks ensures smooth financial operations, secure transactions, and proper record-keeping.
This guide explains how to order business checks, what information you need, the types available, security features to consider, and best practices for managing your check supply.
What Does It Mean to Order Business Checks?
Ordering business checks refers to purchasing customized checks linked to your company’s bank account. These checks include essential details such as:
- Business name and address
- Bank name
- Routing number
- Account number
- Check number
- Authorized signature line
Business checks are different from personal checks because they are tied to a business checking account and often include additional security and professional design elements.
When Should You Order Business Checks?
You may need to order business checks when:
- Starting a new business bank account
- Running low on your current check supply
- Rebranding your business (new logo or address)
- Upgrading to high-security checks
- Switching banks
Keeping an adequate check supply prevents payment delays and operational disruptions.
Types of Business Checks You Can Order
1. Standard Business Checks
Used for general payments and include a detachable stub for record-keeping.
2. Voucher Checks
Commonly used for payroll and vendor payments, with detailed stubs for accounting purposes.
3. Three-to-a-Page Checks
Designed for compatibility with accounting software and printed using a business check printer.
4. Manual Business Checks
Handwritten checks used as backup when printing systems are unavailable.
5. High-Security Checks
Include advanced anti-fraud features such as watermarks, microprinting, and tamper-resistant ink.
Information Needed to Order Business Checks
Before placing your order, gather the following information:
- Business legal name
- Business address
- Bank routing number
- Bank account number
- Starting check number
- Bank contact information (if required)
Always double-check the routing and account numbers to avoid costly errors.
Security Features to Look For
When you order business checks, security should be a top priority. Look for:
- Microprinting
- Watermarks
- Chemical protection against alteration
- Security screens to prevent duplication
- Padlock icons indicating enhanced security
These features help protect your business from check fraud and unauthorized alterations.
How to Order Business Checks
Step 1: Choose a Trusted Provider
Select a reputable check printing company or your bank’s preferred vendor.
Step 2: Select Check Type and Design
Choose the format that fits your accounting system and branding preferences.
Step 3: Provide Accurate Bank Information
Carefully enter routing and account numbers to ensure proper processing.
Step 4: Approve the Proof
Review the digital proof before finalizing your order.
Step 5: Securely Store Delivered Checks
Once received, store checks in a locked and secure location.
Benefits of Ordering Custom Business Checks
Professional Branding
Customized checks with your company logo enhance credibility.
Improved Record-Keeping
Voucher stubs make tracking payments simple and organized.
Enhanced Fraud Protection
High-security features reduce financial risk.
Operational Efficiency
Having checks readily available prevents delays in vendor or employee payments.
Cost of Ordering Business Checks
The cost depends on:
- Quantity ordered
- Type of check
- Security features included
- Customization options
Bulk orders often reduce the cost per check, making it economical for businesses with high payment volumes.
Best Practices After You Order Business Checks
- Reconcile bank statements monthly Order Business Checks
- Avoid pre-signing blank checks
- Limit access to authorized personnel
- Use check tracking systems
- Shred voided or unused checks
Proper management ensures your check system remains secure and efficient.
Conclusion
Ordering business checks is a fundamental part of maintaining smooth financial operations. From selecting the right format to ensuring security features, taking the time to order business checks properly protects your company and supports professional transactions.
Whether you run a small startup or a large enterprise, having reliable and secure business checks on hand is essential for effective payment management.
FAQs About Ordering Business Checks
1. How long does it take to receive ordered business checks?
Delivery typically takes 5–10 business days, depending on the provider and shipping method.
2. Can I order business checks from my bank?
Yes, most banks offer check ordering services or partner with approved printing companies.
3. What happens if I enter the wrong account number?
If incorrect information is printed, you may need to reorder checks. Always verify details before approving the proof.
4. Are high-security business checks worth the cost?
Yes, especially for businesses issuing high-value or frequent payments. The added security helps prevent fraud.
5. Can I customize my business checks with a logo?
Yes, many providers allow businesses to add logos, brand colors, and custom layouts for a professional appearance.